• Exhibit Information
• Sponsorship Opportunities
• Advertising Opportunities

Exhibiting at the 2011 AAGP Annual Meeting

Grand Hyatt Hotel
San Antonio, Texas

Meeting Dates: March 18-21, 2011
Exhibit Dates: March 19-20, 2011

>> 2011 AAGP Annual Meeting Exhibitor Prospectus (PDF)
>> 2011 Annual Meeting Exhibit Application (PDF)
>> Floor Map of the 2011 AAGP Annual Meeting Exhibit Floor (PDF)
(subject to change)

An Invitation to Participate

On behalf of the American Association for Geriatric Psychiatry (AAGP), we welcome you to be a part of our 2011 Annual Meeting in San Antonio, Texas.

AAGP's Annual Meeting is unique because it is the only national conference that brings together psychiatrists and other health care providers responsible for the care of older adults with mental disorders. Illnesses ranging from Alzheimer's disease and other dementias, depression, Parkinson's disease, bi-polar disorder, schizophrenia, alcohol and substance abuse and addictions, and sleep disorders are discussed in detail among clinicians, researchers, educators, and students. In addition, the meeting topics focus on the many issues related to these illnesses including caregivers, nursing homes, pain management, and the elder care workforce.

Our meeting is a “small” scientific meeting, with easy access to all sessions and other events. Participants look forward to being able to enjoy all of the offerings at the Annual Meeting as well as the networking opportunities. Due to the distinctive nature of the meeting and its emphasis on late-life mental illness, many attendees cite this as the only meeting they attend during the year.

Join us as an exhibitor; sponsorships are available for extra visibility; and advertising opportunities allow for the promotion of brand name products. The AAGP Annual Meeting can assist you in promoting your products by reaching more than 1200 geriatric psychiatrists and health care professionals focusing on late-life mental illness. Your involvement in the AAGP Annual Meeting not only gives you direct access to the organization's leadership and those who treat late-life mental disorders, but also supports the public health imperative to increase access to quality mental health services for older adults.

We look forward to seeing you in San Antonio!

Christine M. deVries
Chief Executive Officer/Executive Vice-President

About AAGP
The American Association for Geriatric Psychiatry (AAGP) is a national association serving its members and the field of geriatric psychiatry and late-life mental health. It is dedicated to promoting the mental health and well being of older people and improving the care of those with late-life mental disorders. Physicians make up 77 percent of the approximately 1,200 conference attendees along with PhDs, PharmDs, and APRN/NPs.

Why Attend
The number of older adults with mental illness is growing at a rapid rate in our society and having a significant impact on our nation's health. The AAGP Annual Meeting is the largest meeting of physicians and other health care professionals focused on late-life mental illness. Many of AAGP's 2,000 members choose to attend the AAGP Annual Meeting over APA o other scientific meetings due to the specific content in the geriatric field and the meeting's intimate size. In addition, the AAGP meeting is attracting an increased number of generalists who find they need to educate themselves on the latest information in order to better treat their increasing number of older adult patients.

Background on AAGP Annual Meeting
The AAGP's 2011 Annual Meeting provides high visibility to supporting organizations and unique opportunities to interact with AAGP leadership, members, and other conference attendees. The numbers of attendees continue to increase each year, as this meeting has become the primary scientific meeting for the presentation of cutting-edge research and new clinical innovations related to late-life mental illness

Exhibitor Fast Facts

Conference Site
Grand Hyatt San Anonio
600 East Market Street
San Antonio, TX 78205

For more information on special conference rates at the Hyatt, visit www.aagpmeeting.org after August 1, 2010.

Exhibit Dates And Times
(Subject to change)

Exhibitor Set-Up
Friday, March 18 8:00 AM – 6:00 PM
Saturday, March 19 9:00 AM – 1:00 PM

Exhibit Hours
Saturday, March 19 3:00 PM – 6:30 PM
--> Opening Reception
--> Poster Session with Refreshments

Sunday, March 20 9:00 AM – 6:30 PM
--> Coffee with Exhibitors
--> Poster Session with Refreshments

Dismantle
Sunday, March 20 6:30 PM – 12:00 Midnight

Exhibit Booth Pricing and Selection

All booths are 10' x 10' unless otherwise noted.

Standard inline booth(s) around perimeter of exhibit hall; bounded by side aisle only
Before December 15, 2010 -- $1,800
After December 15, 2010 -- $2,000

Corner or non-perimeter booth(s)
Before December 15, 2010 -- $2,070
After December 15, 2010 -- 2,300

Island(s): 20' x 20'
Before December 15, 2010 -- $7,920
After December 15, 2010 -- $8,800

Island(s): 20' x 30'
Before December 15, 2010 -- $11,340
After December 15, 2010 -- $12,600

Island(s): 30' x 30'
Before December 15, 2010 -- $16,200
After December 15, 2010 -- $18,000

Table top (6' wide)
Before December 15, 2010 -- $810
After December 15, 2010 -- $900

Non-profit organization/Federal/ State/Local government (table top)
Before December 15, 2010 -- $495
After December 15, 2010 -- $550

Non-profit organization/Federal/State/Local government (Standard inline)
Before December 15, 2010 -- $1,170
After December 15, 2010 -- $1,300

Exhibit Space

Island Space
Island booths are four or more 10' x 10' booths in a square or rectangle. Island booths are open on all four sides. However, please design your island to be “see-through.” Please contact Marj Vanderbilt for further details and approval of design. Maximum height is 18 feet. No furniture or drape is provided with an island space.

Booths (Corner, Perimeter, and Non-perimeter)
A booth is 10' x 10', and limited to 8' in height. Corner booths are standard booths with traffic on two sides. Corner booths may drop the side rail separating their booth from the side aisle. Booths are not equipped with any furniture. Each booth will have an 8' drape behind it and 3' draped side rails. The company ID sign is included in booth price. All furniture and services are the exhibiting company's responsibility.

Tabletops
The package provides one 6' table (skirted in show color), one chair, and a company ID sign affixed to the front of your table. The display MUST fit on the top of the table and is limited to 4' in height from the table's surface.

Exhibitor Registration

Exhibitors are encouraged to register in advance; a registration form will be included in the exhibitor service kit. Badges can be picked up onsite. Exhibiting companies will receive two (2) Exhibitor Personnel badges for a tabletop exhibit or for each 10' x 10' space. These badges allow entry into the hall only. Additional exhibitor badges may be purchased for $40 each. To register for an exhibitor badge, an individual must be an employee of the exhibiting company. All other personnel must be paid registrants of the Annual Meeting. There will be a $20 charge for replacement badges onsite.

Conference Registration

Exhibiting companies do not receive any conference registration with their tabletop or booth(s) as part of their exhibiting fee. Those who want to attend the conference must register and pay the registration fee. Registration forms will be available on this website and in the Advance Program (available September 2010).

Press Registration

AAGP welcomes press coverage of its Annual Meeting, and invites journalists to apply for complimentary registration. Complimentary press registration is limited to working journalists of the general and mental health/medical/aging press. Press registration will not be extended to management, publishing, marketing, advertising, public relations, or administrative staff, or to organizations that primarily produce continuing medical education (CME) audio/audiovisual, electronic, or print resources. Press credentials are required. Please contact Kate McDuffie at Kmcduffie@aagponline.org for further information.

Assignment of Space

Space will be assigned beginning October 30, 2010. Applications for priority assignment space must be received by October 15, 2010. Space assignments will be determined according to preferences listed on the application and the date of submission. If all preferences noted on an application have been assigned, AAGP Exhibit Management will determine the assignment. Applications received after October 15, 2010 will be assigned space on a first come, first-served basis.

Cancellation

Cancellation or reductions in space and refund is subject to the following conditions: Exhibitors shall give written notice of cancellation to Marj Vanderbilt. If written notice is received more than 90 days prior to show opening, total money less a 50% cancellation fee will be refunded to Exhibitor; no refunds will be allowed for any cancellation less than 90 days prior to the opening of the Show and SHOW MANAGEMENT reserves the right to re-sell space.

Contact Information

Exhibit Sales
AAGP
Marj Vanderbilt
7910 Woodmont Ave. Suite 1050
Bethesda, MD 20814
TEL: (301) 654-7850, ext. 107
EMAIL: mvanderbilt@aagponline.org

Decorator
Hargrove, Inc.
One Hargrove Drive
Lanham, MD 20706
TEL: (301) 731-2527 or 1-(888) 790-9792
EMAIL: customerservice@hargroveinc.com

Application and Contract for Exhibit Space
>> 2011 Annual Meeting Exhibit Application (PDF)

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Sponsorship Opportunities at the 2011 AAGP Annual Meeting

Sponsorship is an ideal way to gain prime, credible exposure and make a long-term impact among a highly influential audience. Sponsors stand out from other exhibitors and deliver a message of commitment and support to attendees. These proven traffic builders will assist in increasing your visibility and help you achieve a greater return on your exhibit investment. AAGP is the primary scientific meeting for the presentation of cutting-edge research and new clinical innovations related to late-life mental illness. By joining us as a sponsor you have the opportunity to:

• Build your brand
• Highlight the value of your services to participating clinicians
• Network
• Leverage new partnerships and build new alliances
• Improve the care for those with late-life mental disorders

• Opening Plenary Session
• Opening Awards and Networking Reception
• Exhibit Hall and Poster Session Receptions
• CME Presentations (over 50)
• Industry Sponsored Symposia (10 slots)
• Training Opportunities for Medical Students, Residents,
• and New Investigators
• Exhibit Hall
• AAGP Leadership and Committee Meetings
• Consumer Forum(s)
• Special Events for the AAGP-PAC and the Geriatric Mental Health Foundation

Sponsored Educational Events/Receptions

Post Annual Meeting CME Educational Website ($50,000)
You can highlight your support of educational content on late-life mental illness by providing access to all conference attendees to the post-Annual Meeting CME Learning Center which includes synced recordings and handouts of all the sessions presented during the 2011 Annual Meeting. Your company logo will be featured on site as well as promotions for the educational website.

Awards & Networking Reception ($20,000) (co-sponsored)
March 18, 2011
The Awards and Networking Reception follows the opening plenary session of the AAGP Annual Meeting. The sponsoring organization is entitled to 10 tickets as well as special recognition at the actual reception, acknowledgment on the AAGP Conference web site and in the final program.

Sponsor a Resident ($2,500)
The GMHF Scholars Programs includes “named” scholars. These individuals are chosen through a competitive process and are awarded a grant to attend and participate in the AAGP Annual Meeting. Evidenced based studies demonstrate a direct link to exposing early residents to the field of geriatric psychiatry and the number of residents who enter geriatric psychiatry fellowships.

Sponsored Exhibit Hall Events

Grand Opening Reception: A Welcome Celebration
($12,000 for multiple sponsors [each])
March 19, 2011
The Grand Opening of the Exhibit Hall is a major event at the AAGP Annual Meeting with over 600 attendees visiting the Hall during this time. Additional incentives to visit your booth during this breakfast can be added.

Exhibit Hall Coffee Break
($5,000 for multiple sponsors)
March 20, 2011
Increase your company's visibility in the exhibit hall by sponsoring a coffee break— you may provide cups and napkins with your company and/or product logo.

Poster Reception in Exhibit Hall
($10,000)
March 20, 2011
This reception celebrates the new research in geriatric psychiatry where over 80 posters are presented during each session at the AAGP Annual Meeting. Always a popular event, this event is very well attended.

Other Opportunities

Welcome Refreshment Station
($5,000)
March 18, 2011
Be the first to get your company name in front of the attendees by sponsoring a refreshment station near registration on opening day—you may provide cups and napkins with your company and/or product logo.

Cyber Café or Wireless Internet in Convention Center
($15,000)
An extremely popular opportunity, this area is used by attendees to network, check their email, and surf the web. You may provide a homepage for each monitor and product mouse pads may also be provided for the Café.

Lead Retrieval Cards
($25,000)
All meeting attendees will receive a lead retrieval card to use in requesting product information from exhibitors in the Exhibit Hall. Your company's name as well as booth location will be printed on the card.

Product Theatre ($17,000 [3 time slots available])
A 1/2 hour non CME session allowing your company to bring in your own speakers and educate the attendees about your products. Sponsorship of a Product Theatre includes access to the pre-registration list of attendees, one sign, lectern, basic AV kit, and coffee service.

Collateral Materials

Daily Conference Update
($20,000 Exclusive [4 issues])
Available to each attendee on a daily basis, this piece contains all of the day's events, hours, and informative articles. Your full page color ad will be placed on the back cover with the PI on the inside back cover.

Flash Drive
($15,000)
Support a flash drive distributed to all attendees with your company's logo imprinted on it. The flash drive will contain all of the 2011 Annual Meeting Abstracts and Handouts and will be a resource that the attendees will use over and over again.

Canvas Conference Bags with AAGP and Supporter's Logos
($15,000)
The official bag for the meeting is distributed to every attendee and many of them use it for years to come. Gain visibility by imprinting your name and logo on one side of the bag. AAGP will be responsible for production.

Conference Bag Inserts
($750 per insert)
Insert a one page promotional piece into the conference bag. Sponsor is responsible for production of 1200 pieces. AAGP must approve piece.

SPONSORSHIP LISTINGS
On most Conference materials, sponsors will be listed alphabetically.

REGISTRATION
All representatives of sponsoring companies wishing to attend the educational sessions of the Annual Meeting must register.

SPONSORSHIP
Questions and inquiries relating to all sponsorships should be directed to Marj Vanderbilt at 301-654-7850, ext. 107 or via email at mvanderbilt@AAGPonline.org.

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Advertising Opportunities at the 2011 AAGP Annual Meeting

The AAGP 2011 Annual Meeting offers several unique opportunities to showcase your company's programs, products, and services to a highly influential group of medical professionals and meeting attendees. Annual Meeting attendees include: geriatric psychiatrists, general psychiatrists, geriatricians, family practice physicians and internists, advance practice nurses, neurologists, and others who want to know the latest on Alzheimer's disease and dementia, affective disorders, practice management, schizophrenia, psychosis, health services research and more.

AAGP Advance Program (on-line only)

The advance program will be available online on September 15, 2010. Postcards advertising the program are mailed to 15,000 prospective attendees. The program includes all educational sessions and registration information.

Advance Program Rates (Color/Black&White)
Full Page: $3,750
½ Page: $1,000

Preferred Positions (Covers only)
Cover 2 or 4: regular rates + 50%
Cover 3: +25%

AAGP On-Site Final Program

This on-site and take-home reference guide covers all of the AAGP Annual Meeting offerings, faculty, and more.
The program will be included in all 1,200 attendee registration bags.

Black & White Rates
Full Page: $3,750
½ Page: $1,000

Four-color Process Rates
Full Page: $4,250
½ Page: $2,000

Preferred Positions (Covers only)
Cover 2 or 4: color rates + 50%
Cover 3: +25%

AAGP Meeting Website

Online banner and other advertising is available on the AAGP Meeting Website (aagpmeeting.org) visited by thousands of individual health care providers. For information on this advertising opportunity, contact Marj Vanderbilt, mvanderbilt@aagponline.org

To reserve ad space, contact
Marj Vanderbilt
AAGP
7910 Woodmont Ave Suite 1050
Bethesda, MD 20814
Ph. (301) 654-7850 X107 • Fax (301) 654-4137 • mvanderbilt@aagponline.org

Or

complete Advertising Contract in 2011 AAGP Annual Meeting Exhibitor Prospectus and fax to AAGP at (301) 654-4137.

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Meeting Home Page

Photo courtesy of San Antonio Convention & Visitor's Bureau